General
The organiser of the ECNP Workshop on Applied Neuroscience (hereinafter ‘the meeting’) is the Stichting ECNP Research and Scholarship Foundation (hereinafter ‘ECNP’). The terms and conditions are subject to Dutch law.
Invitation letter for visa application participants
Should a letter of invitation be required for the purpose of obtaining a visa, this can be provided by the ECNP Office. It can be requested by contacting the ECNP Office via e-mail.
Participants may need a letter of invitation from the meeting organiser in order to obtain a visa for entry into France. It is the sole responsibility of the participant to take care of any visa requirements. Participants who require an entry visa must foresee sufficient time for the visa application procedure. Participants should contact the nearest local Embassy or Consulate of France to determine the appropriate timing and conditions of the visa application.
This procedure is intended to assist in-person participants who need to obtain a visa or permission to attend the meeting in France. It is not an official invitation covering fees and/or any other expenses or financial support from the meeting.
Cancellations
In the event of cancellation, a written notification must be sent by e-mail immediately.
In case of cancellation after 20 February 2026, you will be invoiced for the cost of the accommodation booked for you.
Surcharges for additional accommodation arrangements are non-refundable.
List of participants and badges
List of participants
Full name and country of the participants will be used for the list of participants that will be presented to fellow participants and faculty of the meeting.
Badges
Each participant will receive a name badge upon arrival. For organisational and security reasons, we request that all participants wear their badges at all times during the meeting.
Media (photos and videos)
Please be aware that pictures and/or videos may be taken at ECNP meetings. These may be published in ECNP’s newsletters, promotional material, social media pages, ECNP websites, or other publications. If you do not want to be photographed or filmed, please let the photographer know at the meeting or let ECNP know by sending an e-mail.
Insurance and liability
The organisers will not accept liability for individual medical, travel or personal insurance. It is highly recommended that all participants carry proper health and travel insurance.
General Data Protection Regulation
By joining the meeting, you agree that your personal data will be processed by ECNP, for registration and handling purposes, and to send you information in connection to ECNP activities. Full name and country of the registered participant will be used for the list of participants that will only be presented (electronically) to fellow participants.
Participants are entitled to revoke their consent to the specific data processing at any time by editing their mailing profiles through the MyECNP function on the ECNP website.
Please read the ECNP privacy and data security policy before applying/registering for the meeting.
Disclaimer
Please review the disclaimer for more information.