Are you looking for a job with variety and purpose, where you can develop your administrative flair, and make a difference? Are you independent, meticulous, structured, and proactive? And are you familiar with different software programmes and/or have experience with congress participant registrations?
Then ECNP is looking for you as our new junior project manager operations.
Join our close and motivated team and become our new colleague in a collaborative, supportive office environment. We have a dedicated office in Utrecht, but also offer flexible working arrangements after the onboarding period, with the possibility of partly working from home.
Excellent English is essential; being able to speak and write Dutch a definite advantage.
As the successful candidate you will
• Be good at switching between different types of activities
• Have an affinity with ICT and knowledge of or interest in learning various software programmes
• Preferably have experience working with meetings/congresses registration and abstract/posters submission software
• Be able to work efficiently and effectively in a small, close-knit team
• Be able to organise your workflow, prioritise and plan
• Value accuracy
• Have a team mentality and a positive attitude
Your personal qualities
• Fluent in English, spoken and written
• Very well organised with a great eye for detail
• Service minded
• Flexible and pragmatic
• An interest in the non-profit sector
Tasks and responsibilities
Event operational support
• Collaborate with the team members to support the registration processes for congresses, workshops, and membership renewals (both virtual and in person)
• Co-ordinate small operational projects for online and in-person events, such as webinars, with a focus on the technical back-end of event platforms and applications
• Oversee the submission and review process for scientific abstracts, ensuring accepted posters and presentations are handled accurately and on time
• Support the financial administration connected to the smooth running of our events, including invoices, payments, and reimbursements
Data and systems management
• Streamline and optimise data workflows within our software systems to improve efficiency and accuracy
• Review, validate, and maintain high-quality data related to registrations, memberships, and scientific submissions
Communication and community support
• Respond to inquiries from members and the broader scientific community, providing clear, professional, and service-minded communication
Team collaboration
• Contribute actively to a supportive and collaborative team environment
• Provide backup support for colleagues during peak periods or when additional help is needed
Criteria
MBO or HBO working and thinking level. You are available 32-36 hours a week, preferably live in the Utrecht area, and willing to travel abroad if necessary. You are required to be a Dutch or an EU citizen or have a work permit for the Netherlands.
What ECNP offers
ECNP offers a challenging job in a dynamic environment within an international non-profit organisation. The position has a competitive salary and benefits, including a pension plan, 180 hours of holiday full time (36 hours) and a guaranteed 13th month. The expectation is that, after the 12-month trial period, the position will lead to a permanent contract.
Do you want to become our new colleague?
Send your motivation letter and CV to Wendy Schouten (secretariat@ecnp.eu) before 11 November 2025 if you meet most of the above criteria. Applications without a motivation letter will not be considered.
About ECNP
ECNP is an independent, non-profit European scientific society dedicated to translating advances in understanding brain function and human behaviour into better treatments and improved public health. The ECNP Congress annually attracts some 7,000 participants from around the world and is the largest meeting in the field in Europe.
ECNP's activities are co-ordinated by the ECNP Office, located in Rijnsweerd, Utrecht, next to the Science Park. These activities include organising a wide range of scientific and educational activities, meetings and congresses across Europe. More information can be found here.