Registration terms and conditions

Confirmation
Upon completion of the online registration, a confirmation will be sent to the e-mail address that was provided. A separate payment confirmation will be sent to this e-mail address which will include an invoice and will show whether the payment has been received or still needs to be settled.

Payment
Registration fees are in euros (EUR), with 23% VAT rate included. The registration fee for a small selection of sessions online is with 21% VAT. Payments must be made in Euro; no other currency will be accepted.

Payment of the registration fee is to be made by credit card or bank transfer.

Credit cards
The online registration platform is a secured site by Ingenico. Maestro, MasterCard, VISA and American Express are the only cards accepted. Please enter all relevant information on the registration form. Upon completion of the online registration process, your credit card is charged immediately, and you will receive a balance zero invoice (receipt) by email. The credit card payment will be handled through ECNP Research and Scholarship Stichting (De ECNP Research and Scholarship Foundation) with chamber of commerce number 41215196, residing at Bolognalaan 28, 3584 CJ Utrecht, The Netherlands. Please note that your monthly credit card statement will indicate payment made to the '34th ECNP Congress 2021’.

Bank transfer
Upon completion of the online registration process, you will receive an invoice for your registration fee by e-mail. This invoice includes all payment instructions as well as your registration number. Upon receipt of your payment, your registration will be confirmed to you by e-mail. Bank fees are the sole responsibility of the registrant and should be paid in addition to the registration fees. The bank transfer must clearly state the name of the participant and the invoice number, as unidentified bank transfers cannot be processed.

If payment is made for more than one person or by a company, please make sure that all names and invoice numbers are properly indicated. Payment needs to be received within 15 days after completing the registration form; otherwise the registration will be cancelled. Note that in any case the payment must be settled before the deadline or a higher fee will apply. Bank transfer to be made in euros to the 34th ECNP Congress: 

Account holder: Stichting 34th ECNP 
Bank name: Van Lanschot
Bank address: Hooge Steenweg 29, 5211 JN 's-Hertogenbosch, The Netherlands 
IBAN: NL73 FVLB 0225 0782 79
BIC/Swift code: FVLBNL22

Payments by bank transfer will only be possible until 15 September 2021. After this date, registrations can only be made with credit card payment.

Non or late payment
In case a deadline for registration at an early or standard fee has passed before payment of a registration is received, the higher registration fee shall automatically apply.
In case a payment has not been received within 15 days, the registration will be cancelled, and individuals must redo the registration procedure with the then current registration fee.

Cancellations
In the event of cancellation, written notification must be sent by email.

The following policy will apply:

  • Cancellation received on or before 17 August 2021: refund of fee minus an administrative fee of EUR 90 (including 23% VAT) per participant. Refunds will be made within 30 days after receiving the cancellation.
  • Cancellation received after 17 August 2021: no refund will be made.
  • Cancellation abstract submitter: if your abstract is not accepted for publication and/or presentation, you can cancel your registration free of charge within 14 days after receiving the message that your abstract has been rejected. The registration fee paid will be returned within 30 days after receiving the cancellation.

Invitation letter for visa applications
Participants may need a letter of invitation from the congress organisers in order to obtain a visa for entry into Portugal. It is the sole responsibility of the participant to take care of any visa requirements.

Participants who require an entry visa must foresee sufficient time for the visa application procedure. Participants should contact the nearest local Embassy or Consulate of Portugal to determine the appropriate timing and conditions of the visa application.

This procedure is intended to assist participants who need to obtain a visa or permission to attend the 34th ECNP Congress. It is not an official invitation covering fees and/or any other expenses or financial support from the congress.

Invitation letters can be downloaded through the online Registration Portal after full payment of the registration has been received.

Photographs and videos
Please be aware that pictures and videos are taken at ECNP congresses. These may be published in ECNP’s newsletters, promotional material, social media pages, ECNP websites, or other publications. If you do not want to be photographed or filmed, please let the photographer know at the congress or let ECNP know by sending an email to [email protected] 

List of participants
Full name and country of the registered participant will be used for the list of participants that will only be presented (electronically) to fellow participants during the ECNP Congress days.

General Data Protection Regulation
By registering to the 34th ECNP Congress, you agree that your personal data will be processed by ECNP, for registration and handling purposes, and to send you information in connection to the 34th ECNP Congress.
Participants are entitled to revoke their consent to the specific data processing at any time by editing their mailing profiles through their personal profile function on the ECNP website.

Please read the ECNP privacy and data security policy before registering for the 34th ECNP Congress.

Disclaimer

If the Stichting 34th ECNP Congress is faced with an event beyond its control and decides, at its sole discretion, that such event complicates or prevents its performance, Stichting 34th ECNP Congress and its agents shall be entitled, whether that event was foreseeable or not, to alter or cancel in full or in part the organised activities and/or any of its related elements (arrangements, timetables, planning of a scientific meeting, et cetera). Such events shall include wars, strikes, lockouts, riots and other civil disturbances, nature events such as earthquakes, floods and droughts, pandemics, virus outbreaks, and any other causes, including the deterioration of any existing events. If Stichting 34th ECNP Congress, at its sole discretion, considers this feasible, it shall (partially or fully) repay prepaid registration  fees for the 34th ECNP Congress. However, companies and or participants shall not be entitled to claim compensation for any direct or indirect damages that they may incur from any such alteration or cancellation of the 34th ECNP Congress.

Stichting 34th ECNP Congress will take reasonable measures to protect the companies and participant’s interests, but shall not be liable for any loss or damage incurred by companies, participants or any third party caused by or in any way connected to the participation in the 34th ECNP Congress, unless such loss or damage is caused by the intent or the wilful negligence on the part of Stichting 34th ECNP Congress or its management personnel. Subject to Dutch law.

Insurance and liability
The organisers will not accept liability for individual medical, travel or personal insurance. It is highly recommended that all participants carry proper health and travel insurance.