Registration terms and conditions

Confirmation
Registration-ECNP-congressUpon completion of the online registration, a confirmation will be sent to the e-mail address provided on the registration form. At the same time a separate payment confirmation will be sent to this e-mail address which will include an invoice and will show whether the payment has been received or still needs to be settled.

Payment
All registration fees are in euros (EUR), with 20% VAT rate included. Payments must be made in Euro; no other currency will be accepted.
Payment of the registration fee is to be made by credit card or bank transfer.

Credit cards
The online registration platform is a secured site by Ingenico. VISA, MasterCard and American Express are the only credit cards accepted. Please enter all relevant information on the registration form. Upon completion of the online registration process, your credit card is charged immediately, and you will receive a balance zero invoice (receipt) by email. The credit card payment will be handled through ECNP Research and Scholarship Stichting (De ECNP Research and Scholarship Foundation) with chamber of commerce number 41215196, residing at Bolognalaan 28, 3584 CJ Utrecht, The Netherlands. Please note that your monthly credit card statement will indicate payment made to '33rd ECNP Congress Vienna 2020'.

Bank transfer
Upon completion of the online registration process, you will receive an invoice for your registration fee by e-mail. This invoice includes all payment instructions as well as your registration number. Upon receipt of your payment, your registration will be confirmed to you by email. Bank fees are the sole responsibility of the registrant and should be paid in addition to the registration fees. The bank transfer must clearly state the name of the participant and the invoice number, as unidentified bank transfers cannot be processed.
If payment is made for more than one person or by a company, please make sure that all names and invoice numbers are properly indicated. Payment needs to be received within 15 days after completing the registration form; otherwise the registration will be automatically cancelled. Note that in any case the payment must be settled before the deadline or a higher fee will apply. Bank transfer to be made in euros to 33rd ECNP Congress:

Account holder: Stichting 33rd ECNP
Bank name: Van Lanschot
Bank address: Hooge Steenweg 29, 5211 JN 's-Hertogenbosch, The Netherlands
IBAN: NL24 FVLB 0226 3114 49
BIC/Swift code: FVLBNL22

Payments by bank transfer will only be possible until 20 August 2020. After this date, registrations can only be made with credit card payment.

Non or late payment
In case a deadline for registration at an early or standard fee has passed before payment of a registration is received, the higher registration fee shall automatically apply.

In case a payment has not been received within 15 days, the registration will be cancelled, and individuals must redo the registration procedure with the then current registration fee.

Cancellations
In the event of cancellation, written notification must be sent by email.
The following policy will apply:

  • Refund of fee minus an administrative fee of EUR 90 (including 20% VAT) for cancellations received on or before 1 August 2020. Refunds will be made within 30 days after receiving the cancellation.
  • No refund for cancellations made on or after 1 August 2020
  • Cancellation by abstract submitters: if your abstract is not accepted for publication and/or presentation, you can cancel your registration free of charge within 14 days after receiving the message that your abstract has been rejected. The registration fee paid will be returned within 30 days after receiving the cancellation.

Invitation letter for visa applications
Participants may need a letter of invitation from the congress organisers in order to obtain a visa for entry into Austria. It is the sole responsibility of the participant to take care of any visa requirements.

Participants who require an entry visa must foresee sufficient time for the visa application procedure. Participants should contact the nearest local Embassy or Consulate of Austria to determine the appropriate timing and conditions of the visa application.

This procedure is intended to assist participants who need to obtain a visa or permission to attend the 33rd ECNP Congress. It is not an official invitation covering fees and/or any other expenses or financial support from the congress.

Invitation letters can be downloaded through the online registration system after full payment of the registration has been received.

Photographs and videos
ECNP reserves the right to photograph and videotape the Congress and participants and to use such photographs and video material for promotional and educational purposes only referring to the Congress or ECNP, such as on its websites, printed matter, social media, or other publications. By registering you consent to such uses.

List of participants
Full name and country of the registered participant will be used for the list of participants that will only be presented (electronically) to fellow participants during the ECNP Congress days.

General Data Protection Regulation
By registering to the 33rd ECNP Congress, you agree that your personal data will be processed by ECNP, for registration and handling purposes, and to send you information in connection to the 33rd ECNP Congress. Full name and country of the registered participant will be used for the list of participants that will only be presented (electronically) to fellow participants during the Congress days.

Participants are entitled to revoke their consent to the specific data processing at any time by editing their mailing profiles through their personal manage account function on the ECNP website.

Please read the ECNP privacy and data security policy before registering for the 33rd ECNP Congress.

Disclaimer
For reasons beyond their control (such as war, strikes, lockouts, riots or any such civil disturbances, any acts of God, including but not limited to earthquakes, floods and droughts and any other cause or circumstance of whatsoever nature beyond its control that have an impact on the arrangements, timetables or planning of a scientific meeting), the 33rd ECNP Congress and/or its agents have the right to immediately alter or cancel the congress or any of the arrangements, timetables, plans or other items relating directly or indirectly to the 33rd ECNP Congress. The participants shall not be entitled to any compensation for damages that result from such alteration or cancellation.

Furthermore, with the exception of any wilful damage or gross negligence committed by the 33rd ECNP Congress and/or its agents, neither the 33rd ECNP Congress nor its agents shall at any time be liable for any direct or indirect damage suffered by the participants, including consequential and immaterial damage, caused by failure to comply with any provision of this website.

Insurance and Liability

The organisers will not accept liability for individual medical, travel or personal insurance. It is highly recommended that all participants carry proper health and travel insurance.